2025 VTQ timely issue of results

In line with these plans, we asked centres to confirm the details of learners who needed to receive results for our qualifications alongside GCSEs and A levels. This was to ensure that learners expecting results for progression to higher and further education received these at the same time as their peers.

For YMCA Awards training providers, the 2025 VTQ Timely Issue of Results process will be similar to last year, whereby centres nominate a Senior Designated Contact (SDC) and provide information on all learners expecting results for progression (including an estimated final assessment date).

As a YMCA Awards approved centre, it is your responsibility to ensure that full and correct information is shared by our deadlines. This is to prevent delays and implications for learners, and/or possible sanctions for your centre.

Qualifications in Scope for the 2025 VTQ Timely Issue of Results

We expect the centres delivering the following qualifications to share information on learners who are planning to progress to further or higher education.

Qualification	QN
YMCA Level 3 Diploma in Exercise and Fitness Instructing, and Personal Training (Practitioner)	603/3504/X
YMCA Level 3 Diploma in Exercise and Fitness: Gym and Group Exercise Instructor (Circuit Training), and Personal Training	610/2794/7
YMCA Level 3 Diploma in Exercise and Fitness: Gym Instructor and Personal Trainer	610/2789/3
YMCA Level 3 Diploma in Exercise and Fitness: Personal Trainer	610/2787/X
YMCA Level 3 Diploma in Exercise Referral	603/3103/3
YMCA Level 3 Diploma in Gym Instructing and Personal Training (Practitioner)	603/2921/X
YMCA Level 3 Diploma in Performance Massage	610/0701/8
YMCA Level 3 Diploma in Personal Training (Practitioner)	603/2438/7
YMCA Level 3 Diploma in Personal Training (Practitioner) in Indoor and Outdoor Environments	603/3505/1
YMCA Level 3 Diploma in Personal Training (Practitioner), Outdoor Exercise and Sports Conditioning	603/3510/5
YMCA Level 3 Diploma in Sports Massage Therapy	601/5011/7
YMCA Level 3 Diploma in Teaching Pilates	600/4015/4
YMCA Level 3 Diploma in Teaching Pilates (Practitioner)	603/3855/6
YMCA Level 3 Diploma in Teaching Yoga	600/1227/4
YMCA Level 3 Diploma in Teaching Yoga (Practitioner)	603/3617/1
YMCA Level 3 Extended Certificate in Spectator Safety Supervision	603/7364/7
YMCA Level 3 NVQ Diploma in Leisure Management	600/1911/6
YMCA Level 3 NVQ Diploma in Personal Training	501/0158/4

We expect all other YMCA Awards qualifications to be out of scope of the timely results process, but welcome discussions with centres if they disagree.

Action 1: Nominating a Senior Designated Contact

Please complete this form to nominate an SDC for your centre.

The nomination of an SDC is an Ofqual requirement, and they will be our point of contact to ensure results information is available on or before results day. The SDC does not need to be the existing main centre contact but must be contactable throughout July and August to support us to resolve any issues with issuing results on time.

Please submit a new form for each SDC. We would ask that centres nominate no more than 2 members of staff, and that your SDC is a registered user on Y-Connect.

Action 2: Confirm the details of learners expecting results for progression

No formal action is required at this stage; however, we would ask that you review internally to understand if you will have learners in scope for this process. Learners should be aware of their result requirements by January 2025.

This information will be collected through Y-Connect and we’ll be in touch nearer the time to confirm how centres can share this information. Details of learners awaiting results for progression and tracking data will also be shared with our regulators.

Lessons learned from the timely results process in Summer 2024

Many of the learners that centres identified as in scope for the timely results process in Summer 2024, did not progress to further or higher education. We’ve identified the following lessons learned that you may wish to consider before submitting the details of your learners and Senior Designated Contact (SDC) for Summer 2025.

1. We can issue certificates for learners as soon as we have all the information on achievements. This means that where centres are able to submit their claims prior to the end of term, we can work with them to resolve issues before they leave for the summer break.

If centres are not expecting to submit claims before the summer break, they should not identify learners as in scope for this process.

2. The SDC provided was not always able to provide the information we needed to resolve issues with claims.

It may be that when appointing your SDC, you select a senior member of staff to ensure that they are contactable through the summer break. However, you must have a process in place that enables your SDC to answer questions about claims, such as:

• Where learners are no longer expecting results for progression
• Whether we should issue a partial certificate for achieved units or await reassessment
• When reassessment is scheduled to take place if the learner has not fully met the requirements of the qualification

3. Roughly 20% of the learners identified by centres as requiring results for progression to further and higher education used a YMCA Awards qualification on their UCAS application.
Where centres waited until after the UCAS deadline to submit their learner information, we were able to better target our chasing activities, reducing the burden on centres.